Write a Proposal Letter
A proposal letter is a professional letter that states, in an abbreviated form, why an organization, institution, or company should support a professional venture of yours. You may write a proposal letter for a number of reasons—in particular, you may be requesting a grant, requesting a business loan, or requesting that a publisher accepts your book idea. There are general formats and specific arguments you should make in each instance. Here’s what you should include.
Write the sender’s address at the top of the letter. In the upper left corner of the letter, write your your street address, city, state, and zip code. The street address should be on one line and the rest of the address should be on the following line and single-spaced. You do not need to include your name or title in the return address.Do not type out the return address at the top of the letter if you are using paper with a formal letterhead that already includes the address.
Include the current date. Double-space after the return address and type the current date in month-day-year format. The month should be spelled out, but the day and year should be represented by numerical values. The date should appear in the upper left corner of the letter.If you are not using a return address, the date should be the first piece of information on the letter.
Type the recipient’s address. Double-space after the date and type the recipient’s personal title, name, and address. Include the street address, city, state, and zip code. The personal title and name appears on one line, the street address on the next, and the rest of the address follows on the last line. The entire block should be left-aligned and single-spaced.It is always best to write to a specific individual at a company by name instead of writing a general letter to anyone who may read it.
Include an appropriate salutation. Double-space after the recipient’s address and type the salutation “Dear” followed by the recipient’s personal title and last name. If you do not know the recipient’s gender, skip the personal title and use the recipient’s full name. Follow the salutation with a colon.
Write the body of your letter. The exact content of your proposal letter may vary depending on the type of proposal you plan to write. The format of the letter should remain the same for each type, though. Single-space and left-justify each paragraph.Leave a blank line in between paragraphs.Do not indent the first line of your paragraph.
Use an appropriate closing and signature. Double-space after the final body paragraph and include a formal closing, followed by a comma. Hit the “Enter” key four times before typing your full name and professional title. Sign your name above the typed version on your letter and below the closing.Possible closings to use include:
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